Step 1: Check your driver's user permissions
If you haven't already, here's how to change your user permissions so your driver can track their mileage. Only admin users can track mileage in QuickBooks Online.
Step 2: Turn on mileage tracking and add a vehicle
If you haven't already, set up the automatic mileage tracking feature.
Before you start tracking trips, add your vehicles to QuickBooks Online. This way, you can match trips to the right vehicle.
Step 3: Track business miles
Whenever you start driving, simply take out your mobile device and open QuickBooks Online mobile app. Keep the app open during the trip. It will detect and track the miles from start to finish.
Step 4: Categorize your mileage
After you reach your destination, review the trip:
On Android and iOS devices
Open the QuickBooks mobile app.
Select the menu ☰ icon and then Mileage.
Select the Unreviewed tab.
Find the trip. Swipe left to categorize the trip as Business. Or swipe right to categorize it as Personal.
Add a purpose for the trip.
Select the vehicle you used.
Select Save.
On a web browser
Go to the Mileage or Trips menu.
Find the trip and select the checkbox.
Select Mark as Business or Mark as Personal for the type.
Review the details.
If you need to edit the location or distance, select the trip, make your changes and then select Save.
Next steps: Review, edit, or export trips
Sign in to QuickBooks Online in a web browser.
Go to the Mileage or Trips menu.
Select the Unreviewed, Business, Personal, or All tab.
Find and select the trip you want to edit.
Make your changes.
Select Save.
To export your mileage data:
Go to the Mileage or Trips menu.
Select drop down arrow next to Add trip.
Select Download Trips.
QuickBooks downloads your trips to your computer as a CSV file. It should be in your Downloads folder.
Hope This Helps,
Admin
Apps4Rent